25th June 2025
Dear Councillor
Council & Committee Meetings – Wednesday 2nd July 2025
You are hereby summoned to attend the Ordinary Meeting of Hope Community Council and the following Committees; Finance. Planning & Highways and Leisure & Environment to be held on Wednesday 2nd July 2025 at 6.30pm.
For those members of the Personnel (Advisory) Committee, you are hereby summons to attend this meeting which will be held immediately following the above.
The physical venue will be Heulwen Close Community Centre, Hope and should you wish to attend virtually via Zoom, please email or telephone the Clerk to request the meeting ID before 5pm on the day of the meeting (Local Government and Elections (Wales) Act 2021).
In accordance with the Local Government and Elections (Wales) Act 2021, the summons to attend a meeting will now be sent to members electronically. If a member wants to receive the summons in writing rather than electronically, you must give notice in writing to myself and specify the postal address to which the summons should be sent.
To ensure that the meeting commences at 6.30pm I would please ask that you join the meeting by 6.15pm.
The agendas and papers for the meeting are enclosed.
Yours faithfully
Mrs S A Hughes - CiLCA
Clerk & Responsible Financial Officer.
Enc
Full Council Meeting Wednesday 2nd July 2025
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Chairman’s Announcements
4. Minutes of the Council
To receive and approve the minutes of the Ordinary Meeting of the Council held on 4th June 2025.
5. Minutes of Committees
To approve, adopt and confirm as a correct record, the minutes of the following standing committees:
i. Finance – 4th June 2025
ii. Planning and Highways – 4th June 2025
iii. Leisure and Environment – 4th June 2025
6. To review any Matters Arising from the minutes.
7. To receive any Public Questions/Correspondence.
8. To receive the County Councillor Report from Cllrs David and Gladys Healey
9. Delegated Powers
To authorise the Chairman, Vice-Chairman, Chairs of the Committees and Clerk to deal with any urgent matters during the summer recess.
10. Cenotaph
To consider the additional insurance premium for the inclusion of the cenotaph.
11. Clerks Report
To provide members with an updated copy of the Issue Log which addresses ongoing matters and to consider whether any items require to be included as a future agenda for further discussion.
12. To note Correspondence Received
13. One Voice Wales Constitution and Governance Framework
To consider nominating one Councillor and one substitute to attend the Extraordinary Meeting on 3rd September and to determine the council’s position on the constitutional changes being proposed.
14. Future Agenda Items
Finance Committee Meeting
Wednesday 2nd July 2025
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Minutes
To authorise the Chairman to sign the minutes of the committee meeting held on 4th June 2025.
4. To review any Matters Arising from the minutes
5. Quarterly Budget Review
i. To review the quarterly budget, bank statements and bank reconciliation and to be verified by a member of Council other than the Chairman.
ii. To undertake a routine check of supplier payments.
6. Payments
i. To approve accounts for payment up to 2nd July 2025.
ii. To authorise delegated powers for payments during the summer recess.
Planning & Highways Committee Meeting
Wednesday 2nd July 2025
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Minutes
To authorise the Chairman to sign the minutes of the committee meeting held on 4th June 2025.
4. To review any Matters Arising from the minutes.
5. Planning Applications
i. To consider any planning applications received. Also, please note that additional applications that may be received between the issue of agenda and meeting will also be considered.
a) FUL/000489/25. Proposed demolition of existing dwellinghouse including attached garage structure and the construction of new dwelling including detached garage including all other associated works relating to. Glen RosaA, Stryt Isa, Hope
ii. To report applications which have been determined by Flintshire County Council.
6. CCTV Contractor
To review the quotes received for the new CCTV Maintenance Contract.
7. Rhyddyn Hill – Installation of Defibrillator and Flintshire Community Chest Grant
To provide an update report on the suggested location, possibility and costings of installing a defibrillator on Rhyddyn Hill.
8. Highway Matters
To report as appropriate.
Leisure & Environment Committee Meeting
Wednesday 2nd July 2025
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Minutes
To authorise the Chairman to sign the minutes of the committee meeting held on 4th June 2025.
4. To review any Matters Arising from the minutes.
5. Play Areas
To report as appropriate.
6. Mill Garden Bench Project
The council approved the replacement benches at the Mill Gardens during the budget setting. The clerk to report on the proposed actions to commence the project.
7. Caergwrle Castle
To report as appropriate.
Personnel (Advisory) Committee Meeting
Wednesday 2nd July 2025
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Staff Working Hours and Duties
i. Clerk – to receive and review the Yearly Work Calendar.
ii. Groundsman – to receive and review the Yearly Work Calendar and proposed duties.
4. Council Bank Accounts and Account Packages
To receive information and costing on the Unity Trust Bank and Scribe Accounts package, which will
The public and press are cordially invited to be present.
Should you wish to view this meeting on Zoom, please email the Clerk to request the meeting ID clerk@hopecommunitycouncil.gov.wales or call 07566 706858 before 5pm on the day of the meeting.